Privacy Policy

XP Recruitment Limited – Privacy Policy

Last updated: August 2026

XP Recruitment Limited (“XP Recruitment”, “we”, “us” or “our”) is committed to protecting your privacy and personal information.

This Privacy Policy explains how we collect, use, store and share personal information when you use our website, apply for work with us, register with XP Recruitment, respond to one of our advertisements or otherwise contact us.

XP Recruitment Limited is a data controller for the purposes of UK data protection legislation and is registered with the Information Commissioner’s Office (ICO), registration number Z9951206.

1. Information we may collect

When you apply for work, register with XP Recruitment or contact us, we may collect information including:

• your name and contact details, including telephone number and email address;
• your address and other identification information;
• employment history, experience, qualifications and skills;
• CV and application information;
• driving licence details and, where relevant, Driver CPC and Digital Tachograph Card information;
• your availability for work and preferred type or location of work;
• right-to-work and identity documentation;
• references;
• payroll and payment information where you undertake work through XP Recruitment;
• information necessary to assess your suitability for particular assignments; and
• any other information you choose to provide to us.

Where necessary and permitted by law, we may also process special category or other protected information required for particular roles, compliance obligations or employment purposes.

2. Facebook, Instagram and other online applications

XP Recruitment advertises vacancies and recruitment opportunities through online platforms including Facebook and Instagram (Meta).

If you complete one of our online lead or application forms, the information you submit through that form will be provided to XP Recruitment so that we can contact you about the vacancy you have expressed an interest in and, where appropriate, other suitable work opportunities.

This may include your name, telephone number, email address, licence or qualification information, work experience, availability and your preferred time to be contacted.

Information submitted through a third-party platform may also be processed by that platform in accordance with its own privacy terms.

3. How we use your information

We may use your personal information to:

• respond to your application or enquiry;
• contact you about advertised vacancies;
• assess your suitability for temporary, permanent or temporary-to-permanent work;
• register you as a candidate or work-seeker;
• match you with suitable employment opportunities and assignments;
• introduce or supply you to prospective or existing clients where appropriate;
• confirm qualifications, licences, experience, references and right-to-work information;
• manage assignments, timesheets, payroll and other administration;
• meet our legal, regulatory and contractual obligations;
• maintain records relating to our recruitment services; and
• communicate with you about relevant work opportunities.

Submitting an enquiry or application does not guarantee registration with XP Recruitment or an offer of work.

4. Our lawful basis for processing

Depending upon the circumstances, we process personal information because it is necessary:

• to take steps at your request before entering into a contract or to perform a contract;
• to comply with our legal obligations;
• for XP Recruitment’s legitimate interests in operating a recruitment business and providing work-finding services; or
• where applicable, because you have given consent.

Where we process special category information, we will only do so where an appropriate lawful condition applies.

The ICO confirms that recruitment processing may rely on contractual steps, legal obligations and legitimate interests depending upon the circumstances.

5. Who we may share your information with

Where necessary for recruitment or the administration of assignments, we may share relevant information with:

• existing or prospective XP Recruitment clients;
• organisations with whom you may undertake an assignment;
• service providers that support our recruitment, payroll, compliance, IT and administration systems;
• organisations assisting with checks, references or qualifications where appropriate;
• government, regulatory or law-enforcement bodies where required by law; and
• professional advisers where necessary.

We will only share information that is appropriate for the relevant purpose.

6. How long we keep your information

We retain personal information only for as long as it is reasonably necessary for the purposes for which it was collected and to meet our legal, contractual and regulatory obligations.

Retention periods may vary depending upon whether you simply enquired about a vacancy, registered with us, undertook assignments through XP Recruitment, or whether particular records must be retained by law.

Information that is no longer required will be securely deleted or disposed of in accordance with our data-retention procedures.

7. Keeping your information secure

XP Recruitment takes appropriate technical and organisational measures to protect personal information against unauthorised access, alteration, disclosure, accidental loss or destruction.

Access to personal information is restricted to those who require it for legitimate business purposes.

8. Your rights

Subject to applicable data protection law, you may have the right to:

• request access to personal information we hold about you;
• ask us to correct inaccurate or incomplete information;
• request deletion of your information in certain circumstances;
• ask us to restrict the processing of your information;
• object to certain types of processing;
• request the transfer of information where applicable; and
• withdraw consent where processing is based upon consent.

If you wish to exercise any of these rights, please contact XP Recruitment.

You also have the right to raise a concern with the Information Commissioner’s Office (ICO) if you believe your personal information has not been handled appropriately.

9. Contacting XP Recruitment

If you have any questions about this Privacy Policy or how XP Recruitment uses your personal information, please contact:

XP Recruitment Limited
Telephone: 01604 866229
Email: [email protected]

10. Changes to this Privacy Policy

We may update this Privacy Policy periodically to reflect changes to our services, recruitment processes, technology or legal obligations. The latest version will be published on our website.